Local services

We consider the processing of your personal data for these purposes to be necessary for:

• The performance of our contractual obligations with you (for example, to provide you with a contract, to pay you in accordance with your contract and to administer benefit and pension entitlements) and your contractual obligations to us, and to enable both you and the University to exercise rights under our contract.
• To comply with our legal obligations (for example, to check your entitlement to work in the Thailand, to deduct tax, to comply with health and safety laws, to enable you to take periods of leave to which you are entitled, equal opportunities monitoring) or regulatory obligations (for example, reporting to Government or governmental bodies).
• The performance of tasks we carry out in the public interest (for example, teaching and research).
• The legitimate interests of the company or external third parties (for example, to enable your access to external services).

We will use your particularly sensitive personal data in the following ways:

• We will use your Fingerprint for our time attendance and payroll purpose only.
• We will use data relating to leave of absence; this can include sickness absence or family related leave, to comply with employment and other laws.
• We will use information about your physical or mental health, or disability status, to ensure your health and safety in the workplace and to assess your fitness to work, to provide appropriate workplace adjustments, to monitor and manage sickness absence and to administer benefits.
• We will use information about your race or national or ethnic origin, religious, philosophical or moral beliefs, or your sexual life or sexual orientation, to ensure meaningful equal opportunity monitoring and reporting.
• We will only collect information about criminal convictions or allegations of criminal behavior where it is appropriate given the nature of the role and where we are legally able to do so. Where appropriate, we will collect information about criminal convictions/allegations as part of the recruitment process or if we are notified of such information directly by you in the course of you working for us.

Within the company, your data is shared with only those staff who need access to deliver and support the purposes described above.

We will share your personal data with third parties where required by law, where it is necessary administer the working relationship with you or where it is in the public interest to do so. This will, in some circumstances, involve sharing special categories of personal data and, where relevant, data about criminal convictions/allegations.

Where it is legally required or necessary (and it complies with data protection law) we may share personal data about you with:

• Previous employers, individual referees and external peers: to obtain references
• Thai Royal Police Department: to obtain necessary criminal records checks when required
• Agencies and contractors where there are legitimate reasons for their receiving the information including service providers, i.e. our insurers and external legal and financial advisers.
• Government departments and agencies where we have a statutory obligation or other legal basis to provide information i.e. Airport of Thailand (AOT), Thai Revenue Department etc.
• Internal and external auditors i.e. PLP Auditing Office, Airline auditors etc.
• Reference requests from banks, mortgage companies etc.

We do not share your data with external organizations for marketing their products or services. We do not sell your personal data to third parties under any circumstances, or permit third parties to sell on the data we have shared with them.

We will store your data only in Personal File (P-File), in electronic form including in Computer or/and external hard disk.

In general, we will only retain your personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Therefore, the data held by us from the application process will be retained as part of your Personal File for the duration of your employment plus 6 years following the end of your employment.

Details of retention periods for different aspects of your personal data are available in our retention policy. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

In some circumstances we will anonymize your personal data so that it can no longer be associated with you, in which case we will use such information without further notice to you. Once you have no longer working relationship with us, we will securely destroy your personal data in accordance with our data retention policy or applicable laws and regulations.

You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making, unless we have a lawful basis for doing so and we have notified you.

Your duty to inform us of changes

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your working relationship with us.

Your rights in connection with personal information

Under certain circumstances, by law you have the right to:

• Request access to your personal information. This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
• Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
• Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
• Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground.
• Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing Request the transfer of your personal information to another party.​